When it comes to planning your wedding, there’s often confusion about the roles of your wedding planner or coordinator versus your Villa Antonia venue manager. While both are essential to a smooth, successful celebration, their responsibilities are quite different. Understanding these distinctions can help you decide what kind of support you need—and avoid last-minute surprises on your big day.
Here’s a breakdown of who handles what:
Wedding Planner or Coordinator Responsibilities:
- Vendor Execution & Setup: Your planner ensures vendors arrive on time, are in the right place, and follow the schedule they create.
- Vendor Contracts & Timelines: They review all contracts and help build a cohesive timeline for the day.
- Design & Décor: Planners help you bring your vision to life with color palettes, tablescapes, signage, and more. Due to so may other tasks, most coordinators do not handle any personal decor, so you will need to hire a florist or decor setup company to assist.
- Floor Plans: Need help maximizing your space or designing a unique layout? That’s your planner’s specialty.
- Timeline Creation: From hair and makeup to the last dance, your planner keeps everything running smoothly.
Venue Manager Responsibilities:
- Facility Management: Think bathrooms, lighting, doors, and general venue upkeep—this is the venue manager’s domain.
- Climate Control: Too hot or too cold? The venue manager can adjust the thermostat as needed.
- Venue Guidelines: They’ll provide rules, regulations, and any restrictions that come with using the space.
Your Villa Antonia Venue Manager is assigned to you three months prior to your wedding date. They will help you plan a final planning meeting.
While there’s some overlap in that both roles want to make your day amazing, venue managers focus on the building, while planners focus on the event itself. Both roles are crucial—but they’re not interchangeable. Hiring a planner or day-of coordinator ensures you have someone advocating for your vision and managing all the moving pieces that go beyond the venue.
Make sure to visit our curated Required and Preferred Vendors List to explore approved planners and coordinators. They are experienced in working at our venue and will provide a spectacular experience for your special event. We trust them and know they have companies of integrity and are amazing humans!
